The minutes prepared by the clerk must be “full and accurate,” for they are the legal evidence of what the governing board has said and done. The powers of a city or a county are exercised by the city council or the board of county commissioners, and the minutes of the governing board’s meetings are the official record of what it does. One of the clerk’s most important statutory duties is to prepare the minutes of governing board meetings and maintain them in a set of minute books. Some may combine the duties of clerk with those of manager, finance officer, or another county official. County clerks are occasionally assistant managers or assistants to the manager. Some also serve as purchasing agents, personnel directors, or managers. City clerks are often tax collectors or finance officers for their local governments. Many municipal and county clerks perform still other tasks. The information provided daily to governing board members, local government employees and citizens by the clerks assist them all in performing the various responsibilities and duties of their office or daily lives. The County Clerk is responsible for filing vital records, or important documents related to a specific county's population, including birth, death and marriage certificates. The clerk is sometimes described as the “hub of the wheel” in local government because of the central role that they play in the governmental communication network.
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